Walnut Creek Presbyterian Church

Facilities Manager

Location

Walnut Creek, CA

Type

Full Time

Walnut Creek Presbyterian Church

Exempt Position Description

Facilities Manager

Overview

The primary purpose of this position is to facilitate ministry by providing excellent management of the Walnut Creek Presbyterian Church campus, its buildings, equipment, room reservation and storage systems, and other physical details that impact our organization.  We seek a person who has a deep service orientation -- who is willing and able to partner with staff and volunteers and who can serve the public and WCPC with outside event organization and oversight. This person in this position will need to possess excellent human relations, customer service, organizational, and managerial skills.

Key Responsibilities

FACILITY MANAGEMENT

  • Oversee the ongoing maintenance of the buildings and their systems (heating, electrical, plumbing, mechanical)
  • Recommend repairs and maintenance to the structures, oversee any maintenance work/manage vendors
  • Supervise maintenance of landscaping both hard and soft
  • Direct the work of the WCPC handyman for minor repairs and periodic maintenance appropriate for equipment and facilities which includes:  HVAC, plumbing, carpentry, and the electrical troubleshooting
  • System management for efficiency and cost savings - lighting, water, electrical
  • Work with Director of Operations and Facility Stewardship Team to develop and implement maintenance and repair schedules for major systems
  • Oversee and coordinate with the custodial/maintenance staff (handyman) in their duties, such as room setups, maintenance work, repairs, and security
  • Respond to emergencies and escalate as appropriate to supervisory staff.  Provide support in responding to emergencies and work with other team members and volunteers as required
  • Manage capital projects by developing scopes of work, selecting quality contractors, soliciting bids, scheduling work with operations and contractors, project supervision, and holding contractors accountable. 
  • Coordinate and mobilize the volunteers on our WCPC team fix-it crew in the completion of timely maintenance and upkeep projects
  • Coordinate all facility use for ministries and church events. Manage room reservation system using Planning Center Calendar
  • Maintain updated building maps

EQUIPMENT MANAGEMENT

  • Responsible for the maintenance, purchases and timely upkeep of all church systems, equipment, furnishings, and facilities
  • Provide recommendations as to the status of needs in furnishings, equipment, audiovisual as well as other areas of need as noticed
  • Owner of security system codes and building access (key and fob manager) 

PARKING

  • Manage parking plan - all facets of where we park, congregational communication, new parking implementation, and outside contact management. Primary liaison for vendors and first responder to all parking problems that occur
  • Responsible for all things “Parking” -- lot maintenance, rentals, assign employee spaces, parking pass management, overflow requests 

EVENT MANAGEMENT

  • Serve as the primary contact person for non-WCPC facility use requests/rentals
  • Negotiate pricing for these requests taking into consideration all personnel needs, other costs, and room availability (A/V, etc) 
  • Responsible for scheduling of space for events and all support personnel (A/V, Security, Custodial, Parking, Event Manager, etc)
  • Serve as Event Manager or responsible for training and supervision of an Event Manager

OTHER

  • COVID-19 Injury and Illness protection plan manager and implementer of virus safety systems
  • Responsible for the Building Budget each year in concert with the Director of Operations along with monthly tracking of actuals and variances
  • Attend calendar meetings
  • Attend all Facility Stewardship meetings
  • Other duties as requested

Expectation of adherence to the WCPC staff values

  • Character- Exercises the fruit of the spirit
  • Competency - Possesses skill and passion for the work
  • Capacity - Has the integrity to work hard without under/overworking
  • Chemistry - Gets along with and genuinely loves being around the staff team
  • Culture - Recognizes that creating and cultivating healthy staff culture is crucial

Desired Background and Skill Set

  • Growing and deepening faith in Jesus Christ
  • Maintain a life of integrity that reflects a genuine faith in Christ  
  • Team player 
  • Service orientation with a passion for facilitating ministry
  • Demonstrated project management skills
  • Ability to balance needs with fiscal realities
  • Effective administrator with strong leadership and management skills
  • Excellent communicator with an ability to interact well with internal and external client base
  • Knowledge of building systems
  • Ability to understand and interpret financial data; to create and track a budget with the ability to produce simple spreadsheets
  • Working knowledge of standard office  software programs 
  • Ability to organize and carry out responsibilities without supervision
  • Ability to multitask and prioritize maintenance work request when given competing requests
  • Possess an appropriate technical background
  • 3-5 years of business and administrative experience – office and/or property management experience a plus
  • Strategic property management with future initiatives desired

 

Works with: Vendors, Church volunteers

Attends: Weekly Staff Meetings

Supervises: Handyman, Custodians

Reports to: Director of Operations

Hours: 30 hours per week

 

Schedule: Monday - Friday flexible schedule but assumed at 6 hours per day

Back up for: n/a

 

Hire Contingencies 

☒Hire contingent on passing Livescan fingerprinting 

Position scheduled to work on-site



Company Website: www.wcpres.org

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