Children’s Ministries Coordinator

Walnut Creek Presbyterian Church (WCPC)

Non-Exempt Position Description

Walnut Creek Presbyterian Church is a diverse, growing congregation located on a five-acre campus in the heart of downtown Walnut Creek. We are seeking a part-time Children’s Ministries Coordinator to join a collaborative, joyful staff team committed to shared purpose, healthy relationships, and meaningful ministry.

Vision: The Lighthouse Kids’ Ministries
The Lighthouse partners with families to love, encourage, and light the way as children grow and flourish in their relationship with Jesus Christ.

Position Overview

The Children’s Ministries Coordinator provides leadership in three key areas: administrative oversight, leading a team of caregivers to provide high-quality childcare, and supporting the Director in creating and implementing spiritually formative, developmentally appropriate programs and classrooms for children from infancy through 5th grade. This role ensures the smooth operation, safety, and spiritual growth of children’s ministry environments through organization, collaboration, and hands-on leadership.

Key Responsibilities

Childcare Program Administration

Coordinate and manage high-quality, developmentally appropriate, faith-based childcare that supports Children’s Ministries and broader church programs and events.
Recruit, hire, train, equip, schedule, supervise, and encourage both volunteer and paid childcare staff.
Maintain clean, safe, welcoming, and well-supplied childcare classrooms and play areas.
Plan, adapt, and implement developmentally appropriate Christian curriculum components and activities for childcare programs.
Supervise and serve in all situations requiring childcare support.
Serve as a part of the staff team at church-wide events and holiday services.

Children’s Ministry Program Support (Infant–5th Grade)

In partnership with the Director of Children’s Ministries, support Sunday morning programming, including staffing coordination for both paid and volunteer caregivers.
Collaborate with the Director to plan and support developmentally appropriate, Christ-centered curriculum and activities.
Maintain accurate attendance, household information, and medical records.

Administrative Support

Maintain files, records, databases, manuals, and resource materials related to childcare, registrations, attendance, volunteers, training, and budget tracking.
Manage Children’s Ministry calendars and coordinate room reservations.
Order and assemble supplies and materials for ministry events and programs.

Other Duties

Perform other responsibilities as assigned.

Staff Values & Expectations

All staff members at WCPC are expected to embody and support our shared values:

Character – Demonstrates the fruit of the Spirit in relationships and work.
Competency – Brings skill, care, and passion to ministry responsibilities.
Capacity – Works with integrity, maintaining healthy rhythms and boundaries.
Chemistry – Enjoys collaboration and contributes positively to the staff team.
Culture – Values and actively cultivates a healthy, grace-filled staff culture.

Desired Background & Skills

A collaborative team player with a warm, professional demeanor.
Strong administrative, organizational, and time-management skills.
Clear and gracious communicator, both verbally and in writing.
Self-motivated, dependable, and able to work independently.
Ability to respond calmly and effectively to unpredictable or time-sensitive situations.
Computer proficiency, including (but not limited to) Google Suite, MailChimp, and Planning Center.
A college degree (completed or in progress) with an emphasis in Child Development/Early Childhood Education, or relevant field experience, is a plus.

Position Details

Reports to: Director of Children’s Ministries
Supervises: Childcare paid staff
Hours: 24-28 hours per week
Compensation: $23-25 per hour
Schedule: Onsite Sundays, Mondays, Tuesdays, Christmas Eve, Holy Week services, and additional hours as agreed upon; some flexibility for remote work
Meetings: Weekly staff meetings on Tuesdays
Backup for: Director of Children’s Ministries