Administrative Assistant

PART TIME • WALNUT CREEK, CA

Overview

We are seeking a proactive and organized Administrative Assistant to support both Sunday events and essential administrative tasks throughout the week. The ideal candidate will bring a warm and welcoming presence, be detail-oriented, and have the ability to anticipate and address needs to ensure smooth operations.

Hours:

Sunday: Required on-site to support services (hours may vary)
Tuesday: Preferred but flexible
Remaining hours: Flexible schedule to meet the needs of the role (total 8-24 hours per week)

Key Responsibilities:

Sunday Services Support:
Coordinate lunches, events, and logistics for Sunday services.
General Office Administration:
Assist with day-to-day administrative tasks to ensure the front office runs efficiently.
- Answer phones and manage general email, directing inquiries as needed.
- Monitor and manage office supplies, including snack and beverage inventory.
- Handle clerical tasks, such as mailings and light communication support.
- Operate standard office equipment and ensure maintenance is up to date.
Weekly Communications:
Support the distribution of the weekly church bulletin and email newsletter.
Staff and Event Support:
Assist in organizing monthly staff events and provide administrative support to the Worship Arts Director and other team members as needed.

Qualifications:

A growing and deepening faith in Jesus Christ, with a lifestyle reflecting integrity and commitment to faith.
1-3 years of administrative experience (experience in a church setting is a plus).
Strong organizational skills, with an ability to prioritize and multitask effectively.
Computer proficiency in Microsoft Office or G-Suite (Adobe InDesign is a plus).
Excellent written and verbal communication skills.
A proactive problem-solver who can work independently and as part of a team.
Warm and welcoming demeanor, with the ability to build strong relationships with staff and church members.

Staff Values:
We value team members who embody:

Character – Demonstrating the fruit of the Spirit in daily life.
Competency – Skilled and passionate about their work.
Capacity – Ability to manage workload without under or over-committing.
Chemistry – Collaborative and enjoys being part of a team.
Culture – Helps to create and maintain a positive and healthy staff culture.